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Executive Administrative Assistant

Lake County, Illinois 60064

Category: Professional Job Number: 17458

 

Voca has an immediate opening available for a Executive Administrative Assistant in Lake County, ILInterested candidates will forward current resume to Chad Miller at cmiller@myvoca.com and call 952-303-8107. Thanks!

Position Details 

Job Description:

  • Job Summary: Briefly state the main purpose and scope of the job. Working under general supervision, provides primary administrative and incidental administrative support to an executive of the Division and direct reporting departments. Completes special assignments and projects as required. Job Duties: List the significant/essential duties, tasks or responsibilities which employees in this position are required to perform.
  • Performs administrative and incidental administrative functions such as preparing correspondence, answering telephones, maintaining files and supplies, keeping appointment calendar, compiling and preparing regular and special reports, and other tasks as necessary.
  • Schedules and coordinates meetings; initiates and follows up on all hotel and travel arrangements; prepares itineraries.
  • Handles all confidential correspondence and inter-company communications.
  • Facilitates general inter-departmental communications and interfacing.
  • May provide training and orientation to new staff.
  • Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
  • Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
  • Performs other related duties and responsibilities, on occasion, as assigned.


Qualifications

  • Has expertise managing the team budget, shopping carts, processing scope of works, purchase order, handling invoices, accruals.
  • Fast learner, ability to adapt, understand complex process.
  • Finance oriented


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