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Executive Administrative Assistant

Alameda, California 94502

Category: Professional Job Number: 17369

 

Voca has an immediate opening available for a Executive Administrative Assistant in Alameda, CA!

Position Details 

Job Description:

  • Provides administrative support to executive-level management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation. Handles all routine mail or inquiries and sets priorities to projects assigned. Keeps an accurate calendar of appointments, meetings and due dates for executive. 

    Supporting a group of Lawyers and will be responsible for calendaring and scheduling travel.

    Running an intake system for work and entering into a work inflow system.

    Need to be very detail oriented to manage the status of projects and will be managing multiple projects simultaneously.


Qualifications

  • Requires previous experience and may require additional training specific to the corporate culture and procedures. Functions with minimal supervision.

    Requires expertise in Outlook, Excel and Word and Concur knowledge or experience it is a plus.

    Required excellent communication both in writing and oral as they will be working with multiple stakeholders.

    The candidate will be working in the Legal department so any knowledge of these areas is a plus.


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