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Administrative Assistant

Abbott Park, Illinois 60664

Category: Professional Job Number: 17273
 
Voca has an immediate opening available for a Administrative Assistant in Abbott Park, IL! Interested candidates will contact Zac Roberson at zroberson@myvoca.com, direct 952-303-8132
 
Position Details 
Job Description:
  • Provides administrative and project support to a Legal Divisional Vice President, Division Counsel, and staff
    All administrative functions of the department, such as: managing correspondence, answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, and creating or modifying business documents
    Coordinates and maintains departmental files
    Uses intermediate to advanced software skills to perform work assigned
    Uses and understands Microsoft Office Suite and other business-specific software, such as: document management system, matter management system and employee performance management systems
    Coordinates new employee office set-ups and onboarding
    May train/coordinate work for new administrative assistants
    Assists department with projects and drafting basic communications
    Participates in division-wide projects 
    Consistently interacts with high-level executives
    Intermediate knowledge and understanding of business processes and requirements
    Frequently handles confidential or business-sensitive information
    Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements
    Proactively identifies and resolves scheduling conflicts
    Primary point of contact for team schedules
    Works with cross-functional teams in connection with projects
    Tracks budget expenditures 

Qualifications
 
Minimum Education:
High school diploma or equivalent
Minimum Experience / Training Required:
3+ years previous admin experience or equivalent
Operates with general instruction and minimal supervision
Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook
 
Zac Roberson
Voca |
Senior Recruiter
t 507-288-5260  d 952-303-8132
myvoca.com
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IND-ZR

Zachary Roberson

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