Maintain a clean and inviting atmosphere to the reception area, greeting guests and making them feel comfortable.
Answer phone calls and relays messages to appropriate employee, including any sales or leasing leads
Provide clerical, secretarial support to all departments
Monitor Security radio transmissions and communicates with maintenance and housekeeping staff.
Handle incoming mail and sorts for delivery to office staff
Create Work Orders and After Hour Work Permits
Coordinate move in and move out schedules for Specialty Leasing tenants
Maintain tenant files according to internal audit compliance: Insurance, Rules & Regulations, Background Checks, payments and processing and execution of agreements
Track insurance requirements for permanent tenants, contractors, and Specialty Tenants
Log and Send Default Notices for tenant violations
Coordinate the installation of advertising sponsorships
Verify the advertising sponsorships and upload to Tracking System
Liaise with third-party vendors to insure proper permitting and insurance requirements
Receive and Log payments made to the Shopping Center
Enter or update tenant sales information into SalesForce
Other support duties as needed by the Center Management
Have a positive attitude and be a team player.
Must be skilled with most PC (word processing and spreadsheet) applications.
Minimum of a high school education or GED equivalent. Bachelor's degree preferred
SalesForce experience preferred.
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