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Executive Assistant

Boston, Massachusetts 02199

Category: Health Job Number: 14130

 

Voca Health has immediate openings available for Executive Assistant professionals in Boston,MA!

 

Voca connects healthcare professionals with fantastic health systems nationwide. Our goal is full partnership with our employees, providing the tools, guidance, and opportunities to help reach their individual goals. Voca provides benefits including insurance, 401k, and dedicated support!

Assignment details are provided below, we’re very excited to hear from you!

 

Assignment Details 

Job Description:

 

  • Supervise incoming calls, appointment scheduling, calendar management and assignments for the Vice President and ensure the VP is given appropriate time for prep and debrief surrounding assignments
    Process payroll for on-site physicians
    Schedule meetings and coordinate necessary logistics including room reservations, food service, participant invitations and confirmation, etc.
    Prepare logistics and documents for meetings and functions
    Manage administrative reports, both weekly and monthly
    Provide support on monthly analytical reports

    Manage all aspects of expense reports regarding reimbursements for the VP
    Keep track of credentialing documents and submit in a timely manner
    Perform duties as office receptionist; preserve a clean and orderly office environment, and provide necessary services to visitors and staff
    General administrative support including: process incoming and outgoing mail, manage and order office supplies, prepare correspondence, maintain network working, reference and historic files, and track and follow up on urgent and pending issues
    Maintain a high level of confidentiality across all aspects of the role

 

Qualifications

  • Ability to exercise sound judgment and determine priorities
     
  • Previous experience providing administrative support
     
  • Ability to work both independently and within a team environment and a multi-dimensional environment
     
  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
     
  • Strong verbal and written communication skills

Shift

  • 8am-5pm Monday-Friday

Traveler Benefits

Partnering with Voca comes with a number of benefits including:

  • Dedicated Recruiter
  • Insurance
  • 401k
  • Competitive, Flexible Pay Packages


Voca: The Spirit of Work

 

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