111 Huntington Ave Boston, Massachusetts 02199
Voca Health has immediate openings available for Executive Assistant professionals in Boston,MA!
Voca connects healthcare professionals with fantastic health systems nationwide. Our goal is full partnership with our employees, providing the tools, guidance, and opportunities to help reach their individual goals. Voca provides benefits including insurance, 401k, and dedicated support!
Assignment details are provided below, we’re very excited to hear from you!
Supervise incoming calls, appointment scheduling, calendar management and assignments for the Vice President and ensure the VP is given appropriate time for prep and debrief surrounding assignments
Process payroll for on-site physicians
Schedule meetings and coordinate necessary logistics including room reservations, food service, participant invitations and confirmation, etc.
Prepare logistics and documents for meetings and functions
Manage administrative reports, both weekly and monthly
Provide support on monthly analytical reports
Manage all aspects of expense reports regarding reimbursements for the VP
Keep track of credentialing documents and submit in a timely manner
Perform duties as office receptionist; preserve a clean and orderly office environment, and provide necessary services to visitors and staff
General administrative support including: process incoming and outgoing mail, manage and order office supplies, prepare correspondence, maintain network working, reference and historic files, and track and follow up on urgent and pending issues
Maintain a high level of confidentiality across all aspects of the role
- Ability to exercise sound judgment and determine priorities
- Previous experience providing administrative support
- Ability to work both independently and within a team environment and a multi-dimensional environment
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
- Strong verbal and written communication skills
- 8am-5pm Monday-Friday
Partnering with Voca comes with a number of benefits including:
- Dedicated Recruiter
- Competitive, Flexible Pay Packages
Voca: The Spirit of Work