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Executive Administrative Assistant

Rockville, Maryland 20850

Category: Professional Job Number: 15688

 

Voca has an immediate opening available for a Executive Administrative Assistant in Rockville, MD! Interested candidates will reach out to Marcus Olivera at marcus@myvoca.com, direct line 952 303 8117.
Position Details 
Job Description:
  • Provides various office and location support activities. Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office and / or business support services. Provides secretarial/administrative support to employees or groups in the organization. Position responsibilities: 1. Provides direct support of an executive leader; may serve as a backup for other executive administrative assistants; provides direction to other administrative assistants. 2. Conserves executive's time by reading, researching, and routing correspondence; drafting letters/e-mails and documents; collecting and analyzing information; initiating telecommunications; or prepare speaking notes, communications, and presentations. 3. Efficient in business software and business systems processes and approvals. 4. Maintains executive's appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel. 5. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. 6. Maintains executive, customer and employee confidence and protects operations by keeping information confidential. 7. May work directly with vendors and customer?s on-behalf of the executive. 8. Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions, presentations, speaking engagements and customer communications. 9. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. 

Qualifications
  • Education required: Bachelor's degree preferred or relevant work experience required Experience Required: 0 to 2 years Certifications: None Specified Core Skills & Requirement: Functional knowledge: Has developed proficiency in a range of processes or procedures through job-related training and considerable on the job experience. / Business expertise: Applies experience and skills to complete assigned work within own area of expertise. Leadership: Acts as an informal resource for colleagues with less experience. Problem solving: Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments. Impact: Has limited impact on own work team; works within standardized procedures and practices to achieve objectives and meet deadlines as described by supervisor. Interpersonal skills: Exchanges straightforward information, asks questions and checks for understanding. Technical Skills & Requirements: Activity Coordination: Completes assigned tasks in a timely manner. Communicates with supervisor if timing is not going to be met. Completes pre-set, routine activities. Approachability: Develops rapport with co-workers and customers. Develops active listening skills to build knowledge. Learns to gather and organize information according to our client's standards. Initiative: Completes basic, assigned tasks, learning areas where personal initiative can be taken. Completes routine activities in a timely manner. Demonstrates understanding of how own work activities contribute to team projects. Results Orientation - Administrative Services: Takes action as directed. Responds to directives to complete tasks related to role. Seeks advice on basic goals and responsibilities. Time Management: Prioritizes assignments as directed. Multi-tasks while preforming basic activities. Learns basic requirements needed for daily tasks. Written and Oral Communication: Communicates clearly with others. Considers the audience when determining the appropriate message and delivery method. Assists with the preparation of documents and presentations.
Marcus Olivera
Voca | Senior Recruiter
t 952-303-8117 m 218-341-5408
myvoca.com
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