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Administrative Secretary

Minneapolis, MN 55455

Category: Professional Job Number: 15993


Voca has an immediate opening available for a Administrative Secretary in Minneapolis, MNInterested Candidates will contact Marcus Olivera at, Direct Line 952-303-8117.

Position Details 

Job Description:

  • The Administrative Secretary provides clerical and secretarial support to assigned area(s) and acts as a resource for area operations.
  • This role is accountable to set the tone for a positive and caring experience with internal and external customers.

Job Duties

  • Provides coordination of written and verbal communication to support day to day operations.
  • Displays expertise and is the resources expert in how to use the phone system.
  • Promptly and professionally answers, screens, and responds to telephone calls, greets and directs visitors, demonstrating excellent customer service.
  • Determines most efficient and effective way to meet caller needs.
  • Promptly check and respond to voicemail.
  • Takes and routes concise message and responds as requested.
  • Reviews and routes inter-departmental and postal service mail.
  • Provides secretarial support including word processing; composing and proof reading correspondence, reports or informational packets; presentation and report development; copies, scans, faxes, collates and distributes as required.
  • Accurately completes word processing including, but not limited to the creation and proofing of letters, agendas and mailing labels.
  • Assists in maintaining databases and associated files and records on a regular basis according to established procedures.
  • Gathers information and prepares summaries as requested.
  • May enter data into databases, spreadsheets or EMR system.
  • Manages related work and data flow as needed.
  • Develops and implements office procedures to maintain systems and records.
  • Orders office supplies and maintains equipment.
  • Locates and orders repair and/or service requests.
  • Schedules/coordinates meetings; appointments; manages calendars for department staff.
  • Provides Outlook calendar management and email communications.
  • Distributes meeting announcement/agendas and materials as needed.
  • Schedules room, AV, and catering arrangements.
  • Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served
  • Partners with patient care giver in care/decision making.
  • Individualizes plan of care to meet patient needs.
  • Modifies clinical interventions based on population served.
  • Provides patient education based on as assessment of learning needs of patient/care giver.
  • Performs other duties as assigned.


  • Requires excellent organizational skills, attention to detail, written and verbal communication skills with ability to write and edit professional communications.
  • Must have ability to use independent judgement to perform a wide variety of tasks in a professional manner.
  • Requires courses or workshops in word processing, outlook and spreadsheets including 6 months experience with EPIC.           
  • 6 months office and clerical experience.
  • Vocational/Technical Training or related Associate Degree.

Marcus Olivera
Voca | Senior Recruiter
t 952-303-8117 m 218-341-5408
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Marcus Olivera

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