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Administrative Assistant

Stamford, Connecticut 06902

Category: Professional Job Number: 14671

 

Voca has an immediate opening available for a
 Administrative Assistant in Stamford, CT!

Position Details 

Job Description:

Administrative Assistant needed for busy internal Tax Department. Role will include but is not limited to: Preparing travel arrangements & expense reports; preparing letters and PowerPoint presentations; ordering supplies; taking facility requests; booking rooms; organizing & supporting meetings and events; copying; filing; data entry; printing; creating: labels, folders, & binders; preparing files & boxes for archive storage; process mailings including interoffice and FedEx/UPS; order catering for meetings; project work and other administrative duties as necessary. 
Performs a variety of administrative functions. 
Schedules appointments, gives information to callers, and takes dictation. 
Composes memos, transcribes notes, and researches and creates presentations. 
Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. 
May assist with compiling and developing the annual budget. 
Typically reports to a supervisor or manager. 


Qualifications

Requires a high school diploma with 0-2 years of experience in the field or in a related area.
Has knowledge of commonly-used concepts, practices, and procedures within a particular field. 
Relies on instructions and pre-established guidelines to perform the functions of the job. 
Works under immediate supervision.
Looking for a self-motivated individual with Microsoft Suite Skills (proficiency in Excel ) who enjoys a collaborative association with their supervisor to address the ever evolving needs of the department. 
Must be a positive team player and amiably handle multiple priorities in order to efficiently complete tasks assigned. 
Candidate should be well organized, flexible and be able to multi-task. 


Voca: The Spirit of Work

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