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Administrative Assistant

Rochester, MN 55902

Category: Professional Job Number: 14830


Voca has an immediate opening available for a Administrative Assistant in Rochester, MN!

Position Details 

Job Description:

  • Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. 
  • Is accountable for ensuring accuracy and completeness of all documents. 
  • Tasks may include transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records. 
  • Routinely serves as a resource and mentor to others as opportunities arise. 
  • Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. 
  • Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role. 


  • Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years’ experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.

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