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Administrative Assistant

Modesto, California 95351

Job ID: 12192 Category: Professional

 

Voca Professional has immediate openings available for Administrative Assistant professionals in Modesto, CA!

 

Voca connects professionals with fantastic companies nationwide. Our goal is full partnership with our employees, providing the tools, guidance, and opportunities to help reach their individual goals. Voca provides benefits including insurance, 401k, and dedicated support!

Assignment details are provided below, we’re very excited to hear from you!

 

Assignment Details 

Job Description:

 

  • Administrative duties include reading and following up with incoming correspondence, making travel and meeting arrangements, drafting correspondence, preparing reports and analyses, and maintaining a positive customer relations perspective.  This role represents the department in following up on projects and securing information relevant to management responsibility. 
  • Responsible for calendaring; manage all requests for appointments, coordinate schedules, invitees, locations, and set up conference calls; set priorities for activities and appointments, keep management aware of meetings, guests, events, and other obligations

  • Screen incoming telephone calls; take accurate messages, research and respond to a wide range of inquiries with little to no direction, direct appropriate inquiries to other responsible parties in a timely and appropriate fashion

  • Receive and respond to routine correspondence following established procedures not requiring management review; prepare presentations, various documents, and handle all incoming and outgoing mail

  • Fax, copy and file documents as requested

  • Responsible for complete coordination of meetings, both on-site and off-site, including scheduling, correspondence, site reservations, preparing materials, and arranging travel accommodations and catering

  • Create agendas, record and distribute meeting minutes as required; compile necessary status reports; responsible for follow-up on action items; prepare analyses as requested

  • Prepare and coordinate all travel arrangements including reimbursement 

  • Provides administrative support to other management 

  • Works collaboratively with all members of the team and provides assistance as needed

  • Filing of documents into patient charts and management of digital document storage

  • Inventories office supplies and coordinates order with manager approval.

  • Follows HIPAA guidelines 

  • Functions as contact between AR Department and IS Department for system wide outages/issues

  • Sets up work stations for new employees including ensuring the data lines for telephones and computers are operational

  • Responsible for driving the culture through values and customer service standards

  • Accountable for outstanding customer service to all external and internal customers

  • Develops and maintains effective relationships through effective and timely communication

  • Takes initiative and action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner

Qualifications

  • High school diploma, GED or equivalent required; Bachelor’s Degree preferred
  • Three (3) years of experience as an administrative/executive assistant to management level

 

Benefits

Partnering with Voca comes with a number of benefits including:

  • Dedicated Recruiter
  • Insurance
  • 401k
  • Competitive, Flexible Pay Packages


Voca: The Spirit of Work

 

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