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Executive Assistant

Woodcliff Lake, New Jersey

Post Date: 06/20/2017 Job ID: 9015 Category: Professional

Job Description
  • Assists a key executive in the administration of his office functions. 
  • Handles details of a confidential nature. 
  • Requires a broad knowledge of corporate operations and policies and with a high level of experience and technical skills. 
  • Operates with a great latitude for independent judgment and initiative.  Bilingual: English and German is a plus.
  • Independently respond to outside correspondence. 
  • Compose letters and memoranda from dictation, verbal direction or from knowledge of organization policies or procedures.
  • Make travel and social arrangements; complete expense reports;
  • Prepare purchase orders;
  • Schedule in house as well as outside meetings;
  • Answer all telephone calls and respond to or re-direct inquiries to the appropriate party.
  • Facilitate most calls from the executive.
  • Organize schedule for monthly visits to our Client’ s AG.
  • Liaison with our Client’ s AG Board members offices as well as with others in Munich and subsidiaries reporting to the executive. 
  • Organize follow-up with first line reports.
  • Assist in the preparation of presentations by preparing graphs, charts utilizing PC software.
  • Set up and maintain records including those regarding budget and matters of a confidential nature.
  • Handle customer complaints directed to the executive.
  • Direct correspondence to appropriate departments.

 

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