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Executive Assistant

Alexandria, Virginia

Post Date: 06/28/2017 Job ID: 9152 Category: Professional

Job Description
  • Provide executive-level administrative support
  • Handle day-to-day administrative needs of the executive & senior leadership team
  • Coordinate calendars, meetings, and time demands with limited supervision
  • Recognize urgent and time-sensitive requests
  • Advise others on how to best coordinate with the executives and organization
  • Use independent discretion to manage, modify, schedule and decline requests
  • Arrange global travel reservations, including: multi-site visits, meetings with internal & external participants, and flexibility to make last minute changes
  • Perform a variety of other administrative duties that may include:
  • Screening and directing phone calls
  • Composing correspondence/email to convey relevant information with appropriate clarity and tone
  • Creating documents, reports, presentations, and spreadsheets – exercising judgment regarding layout and style
  • Scheduling meetings, conference rooms, office space, etc.
  • Preparing and routing agendas and other meeting-related materials
  • Investigating and making arrangements for technical equipment or support
  • Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up
  • Anticipate the executives needs/requirements and actively resolve issues
  • Flexible to handle both routine and urgent issues that might arise outside of normal office hours
  • Represent the executives proficiently and professionally
  • Must act professionally at all times          

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