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Executive Administrative Assistant

Louisville, Kentucky

Post Date: 07/06/2017 Job ID: 9228 Category: Professional

Job Description
  • Candidate will support one VP and two Directors
  • Scheduling for the VP is key to this role.  As well as ensuring that the three people this person reports have their daily schedules and get to their meetings. 
  • Setting up meetings / coordinate with admins / vendors
  • EIP Director & Leadership Meeting Agenda and Minutes
  • EIP Assurance Monthly Status Report
  • New Associate Requests (Name Plates, Etc)
  • Sending out reminders for approvals
  • Travel Bookings (Flights, Cars, hotel)
  • EIP Townhall – coordinate
  • Conferences (Registration, hotel, etc)
  • Catering (lunch meetings)
  • Expense Reports
  • Distribution List (update when needed)
  • WFP 24E Floor Plan (Update)
  • Org Chart (Update when needed)
  • Answer VPs calls
  • Order supplies for our supply cabinet (Keep an eye on paper and ink)
  • Submit work orders if problems occur (Lights, conference rooms, etc)
  • Coordinate dinners with vendors/leaders (make reservations)
  • Monitor VP’ s inbox (This is important when he is out on PTO- if anything critical should happen)

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