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Administrative Office Manager

Philadelphia, Pennsylvania

Job ID: 9137 Category: Professional

Job Description

  • Provides various office and location support activities.
  • Identifies, enhances and follows specific processes and procedures to maximize the efficiency of the business to which the support is being provided; ensures the correct functioning of facilities, office and / or business support services.
  • Provides secretarial/administrative support to employees or groups in the organization.
  • Provides direct support for multiple executives or regional office/function, or manages a group of administrative assistants.
  • Provides guidance to other administrative assistants to ensure the team is operating in an efficient and effective manner.
  • Conserves time by reading, researching, and routing correspondence; drafting letters/e-mails and documents; collecting and analyzing information; initiating telecommunications; or preparing speaking notes, communications, and presentations for the executive.
  • Efficient in business software and business systems processes and approvals.
  • Maintains executive's appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains executive, customer and employee confidence and protects operations by keeping information confidential.
  • May work directly with facilities, vendors and customers on-behalf of the executive.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions, presentations, speaking engagements and customer communications.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Accountable for developing technical contribution.




  • Bachelor’s degree preferred or relevant work experience required
  • 0 to 2 years
  • Requires conceptual knowledge of theories, practices and procedures within a discipline.
  • Requires guidance on task initially and requires supervision.


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