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Administrative Assistant

Phoenix, Arizona

Job ID: 10018 Category: Professional

Job Description
  • Provides administrative and secretarial support by performing delegated administrative and clerical duties for the assigned work area(s).
  • Exhibits confidentiality, flexibility, accountability and professionalism.
  • Prioritizes heavy work volume among the various areas according to department demands.
  • Prepares correspondence, presentations, spreadsheets, documentation, surveys and schedules meetings and resources.
  • May maintain databases as required by department.
  • Serves as a resource to the institution for department related needs and questions.
  • This position involves working in a very fast paced environment and being able to take clerical and clinical information from multiple sources, organize and prioritize this information for task completion.
  • Able to take in information about patients, timing of discharge and plan with a social worker or RN Case Manager on transitions of care.
  • Able to assemble and send 8-10 packets for discharges every day, including providing patients with regulatory documents for Medicare patients.
  • The selected candidate needs to feel comfortable in speaking with the nursing staff.

 

Specific Job Details:
  • The hours of work are 1130am until 8 pm daily with a rotating weekend.
  • The weekend shift hours are 8-5pm with days off during the week.
  • Patient access for discussions on transition planning and signing of regulatory documents occur daily.
  • Must be able to work in a fast paced multitasking environment.
  • Strong computer skills required.
  • A professional appearance is required at all times.

 

Qualifications:
  • Superior general office and organizational skills.
  • Excellent customer service skills.
  • Understanding of and adherence to confidentiality policy.
  • Accuracy and attention to detail with ability to multi-task.
  • Ability to compose correspondence/memoranda, presentations, documentation, and spreadsheets with minimal errors.
  • Ability to establish and maintain effective working relationships and accomplish goals.
  • Flexibility, innovation, and creativity.
  • Ability to suggest new approaches to office procedures.
  • Familiarity with MS Office Suite, including proficiency with word processing, spreadsheets, database management, e-mail, and calendar programs, preferred.
  • Health care experience preferred.
  • BASIC Requirements: High school diploma or GED      
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