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Administrative Assistant III

Atlanta, Georgia

Job ID: 8325 Category: Professional

Qualifications:

8+ years

 

Responsibilities:
  • providing support to our senior managers and employees, assisting in daily office needs and managing our department’ s general administrative activities.
  • making travel and meeting arrangements
  • preparing reports and maintaining appropriate filing systems.
  • Provide administrative support for the Digital and Direct Channels Department
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Special Projects as assigned

 

Qualifications:         
  • Proven experience as an executive assistant, administrative assistant, or office manager
  • Knowledge of office management systems and procedures and the ability to work with confidential documents
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in Outlook, MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task and achieve deadlines under pressure
  • High School diploma;
  • additional qualification as an administrative assistant or Secretary will be a plus
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