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Accounts Payable

New York, New York 10022

Job ID: 8133 Category: Financial

Job Description

Accounts Payable Staffing

  • Code invoices for processing
  • Obtain proper departmental approvals and process invoices
  • Create internal purchase orders
  • Create excel based invoice distributions (coding) which will be uploaded into Oracle
  • Scanning of invoices to corporate accounts payable department for processing
  • Reviewing and resolving invoices placed on hold so payments can be released
  • Monitoring vendor accounts to ensure that payments are up to date
  • Reconciling processed work by verifying entries and comparing system reports to balances
  • Review payments to validate accounts and cost centers by analyzing invoice payment reports
  • Ensure all payments are paid prior to deadline dates
  • Create, maintain, and update vendor contacts
  • Opening of mail and entering checks received on to a Microsoft Excel based check log
  • Sorting and distribution of mail
  • Filing and boxing of previous years invoices and sending to storage
  • High attention to detail and strong organization skills
  • Respond to vendor inquires in a timely matter
  • Excellent oral and written communications skills
  • Ability to multi-task and prioritize
  • Creating and updating Excel based reports
  • Assist with month and year end closing
  • Prior experience with Oracle accounting software or similar accounting software a plus
  • Special projects as needed (Pulling of documents for Audits, reconciling balances, integration of acquisitions, training)
  • Key Competencies
  • Builds Trust: Consistently models and inspires high levels of integrity, lives up to commitments, and takes responsibility for the impact of one's actions.
  • Accountability: Meets established expectations and takes responsibility for achieving results; encourages others to do the same.
  • Customer Focus: Connects meaningfully with customers to build emotional engagement and customer advocacy. Simplifies complexity and integrates internal efforts to deliver an optimal customer experience
  • Role Essentials
  • Bachelor’s Degree in Finance, Accounting or a related field
  • Prior accounts payable experience
  • Detail-oriented team player desired
  • Knowledge of all Microsoft Office applications, including Word and Excel (Vlookups and Pivot Tables)


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