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Accounts Payable Clerk

Dallas, Texas

Job ID: 8129 Category: Financial

Job Description

POSITION PURPOSE:

Responsible for the processing, recording, and dispensing of payments for all hotel liabilities incurred.

ESSENTIAL FUNCTIONS:

Match all invoices with purchases orders, receiving documents, packing slips, etc., ensuring that all bills represent authorized, legitimate purchases.

Check all Food & Beverage invoices against the Food & Beverage receiving report.  Verify additions and extensions on all invoices

 

Properly code and record expenses to the correct cost center/general ledger account and obtain appropriate department head approvals.

 

Enter all invoices/vouchers into the computer for payment processing in a timely manner with special attention to vendors offering cash discounts.

Responsible for all hotel disbursements in check form and the protection of unused checks.

Reconcile vendor statements on a weekly basis and handle vendor and internal inquiries.

Ensure A/P trade and A/P check writing are in balance at the month’ s end

Prepare A/P accrual at the year’ s end, as well as monthly.

Maintain up-to-date contact files.

1099 Tax reporting.

 

Other:

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.  In addition, attendance at all scheduled training sessions and meetings is required.

Upon employment, all employees are required to fully comply with our client' s rules and regulations for the safe and effective operation of the hotel’ s facilities.  Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment

 

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.

 

•           Assist with Accounting Office issues as needed, i.e., billing inquiries, administrative duties, etc.

 

•           Support Food & Beverage storeroom for vendor relations (C.O.D. deliveries).

 
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